UNIFORM PARCEL IDENTIFIER SYSTEM

Implementation Plan

Legal and Administrative Mandates:  Acts 1, 2, 3, and 4 of 1998 provided for the Uniform Parcel Identifier to be mandated and used in any county in Pennsylvania  after a request was submitted by the Recorder of Deeds to the County Commissioners.  This was accomplished with York County Ordinance 1999-03 in October 1999.

Mission Statement:  Develop and provide a system that facilitates the conveyancing and tax assessment of real estate in York County and the establishment of a modern land record system.

Goals:  On Tuesday, January 2, 2001 the Parcel Verification Center will verify the uniform parcel identifier on all deeds, mortgages, and other real estate conveyances.  The York County Map Office will assign the uniform parcel  identifier to all plans within 24 hours or less of receipt.

NOTE:  The verification process will charge a $2.00 fee per uniform parcel identifier per instrument during the recording transaction.

            Process of deed verification

The Parcel Verification Center, located at 28 E Market Street, in the York County Court House, will verify the uniform parcel identifier (UPI) on all deeds, mortgages, and other real estate conveyances (see Exhibit B).  A clerk  will enter the UPI into the Parcel Validation screen (developed by OSS) and match a minimum of four(4) items, and assign a bar code sticker to the instrument.

The clerk will need sufficient data to rapidly verify a UPI.  At least four(4) points will be verified:

1.         The UPI must appear on the first page of the document to be recorded.

2.         Owner’s name from assessment is the same as the grantor on the new deed.

3.         Deed reference on the verification screen is the same as the prior deed reference on the new deed.

4.         Property location is the same on the verification screen and the new deed.

5.         Lot number is the same on the verification screen and the new deed.

6.         Acreage is the same on the verification screen and the new deed.

7.         Municipality is the same on the verification screen and the new deed.

 NOTE:   Items 1, 2, 3, and 4 are mandatory for verification.

¨      If all 4 items match then the parcel is OK to verify.

¨      A verified barcode sticker will be placed upon the document which then may be  submitted for final recording.

¨      If  items do not match and the clerk cannot verify the UPI, the instrument and a rejection notice with a reason why (see Exhibit A) will be given back to the person submitting  the documents for corrections to be made.   Mailed documents will be returned by US MAIL.

Assignment of the uniform parcel identifier due to a subdivision plan

The  York County  Map Office, located at 100 W Market Street, in the basement of the York County Government Center, will assign the uniform parcel identifier to all plans within 24 hours or less of receipt ( the Map Office will only create UPI numbers for plans with preliminary Township or final Township and  the York County Planning Commission’s approval.) The plan then can be submitted for final recording. 

¨      The assigned UPI will be either attached or placed  to the plan.

¨      A verified barcode sticker will be affixed to the plan.

¨      Modification of the number of lots will create a re-verification to be done by the Mapping Office.  The $2.00 fee per UPI  is a one time charge during recording

¨      Revision of tax maps will occur after recording.

NOTE:  ON JANUARY 2, 2001 THE ASSESSMENT DATA WILL BE AVAILABLE ON THE INTERNET VIA THE YORK COUNTY WEBSITE www.york – county.org UNDER THE ASSESSMENT OFFICE PAGE.

SEARCHING CRITERIA CAN BE DONE BY OWNERS NAME, PROPERTY LOCATION, AND PARCEL NUMBER.  THERE ARE PUBLIC COMPUTERS AVAILABLE IN THE RECORDER OF DEEDS AND THE ASSESSMENT OFFICE FOR INFORMATION LOOK-UP IF REQUIRED.

REJECTION NOTICE

FROM THE PARCEL VERIFICATION CENTER:

EXHIBIT A

Examples of Proper Uniform Parcel Identifiers (UPI) :

     48-000-06-0033.B0-00000

                        TAX DISTRICT       BLOCK              MAP      PARCEL MAJOR . PARCEL MINOR          LEASEHOLD 

CITY:      09-214-01-0007.00-00000

                           TAX DISTRICT       BLOCK         MAP      PARCEL MAJOR . PARCEL MINOR        LEASEHOLD

CONDO:        54-000-HJ-0210.A0-C0012

                 TAX DISTRICT       BLOCK                            MAP          PARCEL MAJOR . PARCEL MINOR          LEASEHOLD

EXHIBIT B